2.1 Personal data, or personal information, means any information about an individual from which that person can be identified.
2.2 There are special categories of more sensitive personal data which require a higher level of protection (see further at section 5, below).
2.3 We collect different information depending on your relationship with us (click on the appropriate link, below, to see more about the categories of personal information from you and purposes for which we use it).
2.3.1 Individual Clients
2.3.2 Individual prospects and other non-client contacts
2.3.3 Individual service providers
2.3.4 Corporate Clients , suppliers and third party contacts and prospects
2.3.5 Parties on the other side in client matters,
Individual Clients
We process:
2.4 Your name, address and contact details. Such processing is necessary for performance of the contract between us.
2.5 Anti-Money Laundering and Know Your Client information (see section 7 below). We do this to comply with our legal obligations, and as necessary for our legitimate interests (provided that your interests and fundamental rights do not override our interests).
2.6 Information relating to your legal matter and our instructions. If you are a private client this may include information about your family or other third party beneficiaries. Such processing is necessary for the purpose of providing legal advice.
2.7 Your bank details, such processing is necessary where we are required to pay funds to you (for example on completion of a sale of property).
2.8 Your national insurance number for Stamp Duty Land Tax purposes. Such processing is necessary to comply with a legal requirement.
2.9 Tax and other information from the instructed accountant where applicable. Such processing is necessary for the purpose of providing legal advice
2.10 Personal information contained in documents reviewed by us as part of any due diligence and provided to us in disclosure. Such processing is necessary for the purpose of providing legal advice.
2.11 Your marketing preferences and details of any services you have subscribed to and/or events you have attended. Such processing is necessary for the legitimate interest of promoting and growing our business (provided that your interests and fundamental rights do not override our interests).
2.12 Background information about you and your relationship with the firm, to inform and improve the service we provide to you. This may include lifestyle information and information about your family. Such processing is necessary for the legitimate interest of informing and improving the service we provide to you (provided that your interests and fundamental rights do not override our interests).
2.13 Feedback you provide to us on our services . Such processing is necessary for the legitimate interest of managing our business and improving our services (provided that your interests and fundamental rights do not override our interests).
2.14 To the extent permitted by law, we may monitor electronic communications for the purposes of ensuring compliance with our legal and regulatory obligations and internal policies.
2.15 We may, from time to time, approach you for your consent to allow us to process your personal information for other purposes. If we do so, we will provide you with details of the information that we would like and the reason we need it, so that you can carefully consider whether you wish to consent.
Individual prospects and other non-client contacts
2.16 We process:
2.16.1 your name, address and contact details;
2.16.2 your marketing preferences and details of any services you have subscribed to and /or events you have attended;
2.16.3 feedback you provide on events or marketing campaigns; and
2.16.4 background information about you and your relationship with the firm, to inform and improve the service we provide to you.
2.17 Such processing is necessary for the legitimate interest of promoting and growing our business and improving our services (provided that your interests and fundamental rights of do not override our interests).
2.18 To the extent permitted by law, we may monitor electronic communications for the purposes of ensuring compliance with our legal and regulatory obligations and internal policies.
2.19 We may, from time to time, approach you for your consent to allow us to process your personal information for other purposes. If we do so, we will provide you with details of the information that we would like and the reason we need it, so that you can carefully consider whether you wish to consent.
Individual service providers
2.20 We process:
2.20.1 Your name, title and business contact information including addresses, telephone numbers and email addresses.
2.20.2 Details relating to the performance of the contract between us, including financial information and bank details for payment. Such processing is necessary for performance of the contract between us.
2.21 We may perform due diligence in the form of credit checks and verification of your identity including checking photographic identification and proof of address. We do this to comply with our legal obligations, and as necessary for our legitimate interests (provided that your interests and fundamental rights do not override our interests).
2.22 To the extent permitted by law, we may monitor electronic communications for the purposes of ensuring compliance with our legal and regulatory obligations and internal policies.
2.23 We may, from time to time, approach you for your consent to allow us to process your personal information for other purposes. If we do so, we will provide you with details of the information that we would like and the reason we need it, so that you can carefully consider whether you wish to consent.
Corporate clients, suppliers and third party business contacts and prospects
2.24 We process names, titles and business contact information including addresses, telephone numbers and email addresses for your employees and representatives. Such processing is necessary for performance of the contract between us.
2.25 If you are a new or prospective client, we process personal information as part of our Anti-Money Laundering and Know Your Client procedures (see section 7 below). We do this to comply with our legal obligations, and as necessary for our legitimate interests (provided that the interests and fundamental rights of the individual do not override our interests).
2.26 We may perform due diligence in the form of credit checks on companies, including checking photographic identification and proof of address of directors and, in some cases, your shareholders, and verification of the company registration details. We do this to comply with our legal obligations, and as necessary for our legitimate interests (provided that the interests and fundamental rights of the individual do not override our interests).
2.27 We process information relating to your legal matter and our instructions.
2.27.1 If you are an employer, this may include information about your staff.
2.27.2 For our schools, universities and higher education this may include information about pupils and students. Processing of this information is necessary for the purpose of providing legal advice to you.
2.28 We process personal information contained in documents reviewed by us as part of any due diligence and provided to us in disclosure. Such processing is necessary for the purpose of providing legal advice.
2.29 We process your marketing preferences and details of any services you have subscribed to and any events your employees and representatives have attended. Such processing is necessary for the legitimate interest of promoting and growing our business (provided that the interests and fundamental rights of any individual employees and representatives do not override our interests).
2.30 We process any feedback you (your employees or representatives) provide to us on our services . Such processing is necessary for the legitimate interest of managing our business and improving our services (provided that the interests and fundamental rights of any individual employees and representatives do not override our interests).
2.31 We process background information about you, and your employees and representatives, and your relationship with the firm. Such processing is necessary for the legitimate interest of informing and improving the service we provide to you (provided that the interests and fundamental rights of any individual employees and representatives do not override our interests).
2.32 To the extent permitted by law, we may monitor electronic communications for the purposes of ensuring compliance with our legal and regulatory obligations and internal policies.
Parties on the other side in client matters
2.33 For lawyers acting on the other side of a particular matter, we will collect your contact details and such information about your clients as necessary for us to advise our clients.
2.34 We process personal information contained in documents reviewed by us as part of our due diligence and/or as provided to us in disclosure.
2.35 Such processing is necessary for
2.35.1 the purpose of establishing, exercising or defending legal claims; and
2.35.2 for the legitimate interests of our client in receiving legal advice from us (provided that your client's interests and fundamental rights do not override our client's interests).
2.36 We may process your or your client's bank details, such processing is necessary where we are required to pay funds to your client (for example on completion of a sale of property).
2.37 To the extent permitted by law, we may monitor electronic communications for the purposes of ensuring compliance with our legal and regulatory obligations and internal policies.